Today’s dynamic corporate environment is becoming more and more global. Organizations all over the world must keep up with the latest technologies and the demands that go with these. Business performance and productivity goes hand in hand with insights and initiatives that help move the business closer to its goals.
And all these become better when they happen in real time.
And this is where Gorilla Expense comes in. Read more
So you have invested in Oracle ERP but you are having challenges with the T&E solution to meet your unique travel requirements. What do you do? Well, Gorilla Expense is here to help.
Companies nowadays want to leverage the latest and most advanced technologies to make work much easier. And ease, of course, should always come with timeliness and accuracy, especially in expense management.
From executives to employees, everyone demands agility and reliability when it comes to their ERP systems. They require solutions that are not only configured to their company’s unique needs but also systems that can be up and running quickly so that they can operate immediately. So, when it comes to T&E for Oracle EBS, Gorilla Expense fulfils these needs elegantly and economically.
With Gorilla Expense, companies can easily automate their T&E expense reporting process. Gorilla Expense seamlessly integrates with Oracle EBS so you not only minimize all the frustrating manual work, but also get financial data that is important to decision makers in almost real-time, while the travelers receive the benefit of a system that is tuned to meet their needs.
Leveraging the latest mobile and cloud based technologies
Whether you are a mid-sized business or a large organization, the Gorilla Expense solution brings together the convenience of mobile, web, corporate credit card, and email functions that are crucial especially for traveling employees, all without the hassle of having to install a separate software or app. It is also great for managers because they can find all the information they need in one place. Reporting and analytics are a breeze since all the data has already been captured and can be sliced and diced from one comprehensive and simple to use interface. Meanwhile, accounting also gets benefits through compliant and complete expense reports, timely approvals, and overall visibility – the three main areas that most accounting/finance departments struggle with.
The Gorilla Expense cutting-edge mobile app that includes OCR and maps feature for mileage, empowers travelers to increase efficiency, work smarter, reduce errors, and eliminate late submissions. Functions such as credit card import, data entry, reporting, and approvals are all comprehensively streamlined into Oracle EBS, allowing your whole organization to get a shot in the arm for efficiency.
Very economical to own
The Gorilla Expense cloud solution for Oracle ERP is typically 15% to 40% more economical than the competitors and even the native T&E solution offered by Oracle. Our price includes free upgrades and enhancements. Plus, you don’t have to purchase separate additional software or equipment. This means you can put money back into the company’s pocket.
More performance, less downtime, less frustration
Since Gorilla Expense seamlessly integrates with Oracle EBS, you enjoy less downtime, especially because Gorilla Expense can be configured to fit your specific requirements. You also eliminate the need to do complicated coding, which may require IT expertise. You also eliminate the need for ongoing upgrades and maintenance that can add up on hours that are better spent on core business operations.
With the Gorilla Expense T&E solution for Oracle ERP, you have access to robust and the latest technology that provides great benefits to your organization. The end result – Cut costs, improve compliance and provide greater visibility to decision maker. That’s something you can’t beat!
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Gorilla Expense offer an innovate spend management solution for companies of all sizes. The three main components of this solution are T&E Expense Reporting, Timesheets and P-card Reconciliation for Oracle ERP. While the solution is typically deployed as SaaS, Gorilla Expense also supports On-Premise deployments.If you would like to see a live demo or have any questions, please contact us at sales@gorillaexpense.com.
During discussions with customers on our Expense Reporting Solution for Dynamics NAV, the inevitable question we get asked is what versions do we support or integrate with. And the answer is really most versions of NAV are supported.
Of course our expense reporting product’s integration with NAV 2013 and NAV 2009 is more seamless and robust simply because these architectures lend themselves better and offer more flexibility. Due to this we can be more be innovative and customer specific when integrating with these systems.
Needless to say, we spent quite of a bit of time initially reviewing the various NAV versions. We recently found a resource from Microsoft Dynamics that does a comparison of all the NAV versions which we wanted to share. For all the customers, fellow ISVs and VARs out there, here is a link to the Microsoft Dynamics NAV Feature Comparison Tool.
Hope you find this to be as useful as we did! If you have any questions or want to send us your feedback, please contact us at info@gorillaexpense.com.
In the last few months, we have been receiving inquiries regarding our integration with ERP & Accounting systems in relation to some of the other expense reporting solutions out there. I think the key difference can be summarized as – Full Automation
Most of the other systems out there say that they can ‘integrate’ but what they really mean is that they provide a flat-file that can then be imported into the ERP system. Nothing wrong with this and it may actually work better for some companies. But when we refer to integration, we mean full 100% automated integration, which means – the Accounting person pushes a button and the expenses are available in the ERP system as GL entries or into AP. This makes a huge difference for our customers.
Using our integration manager utility, they are able to pick and choose expense reports they want to send. After that, they click on a button to push the expense data. Simple as that! We have heard from our customers that With this approach, there is lesser chances of errors, much fewer manual steps that need to be taken and it can be performed by anyone in Accounting or AP without any expert training. Plus, the mapping of parameters can be tweaked very easily within the integration manager by the Admin without having to redesign the flat file format. Thus the Accounting folks will have lot more flexibility in how the data is pushed to the ERP or Accounting systems. We guarantee that this approach is 21st century proof! 🙂
So, come take a look at this and some of the other advancements we are making in the expense reporting space. To see a list of some of the systems we integrate with, go to the ‘Advanced Functions’tab here. If you’d like to learn more or have any questions, as always, send us an email – info@gorillaexpense.com
Over the last few months, we have been interfacing with several companies that use Microsoft Dynamics GP. The inevitable question that we hear during the requirements phase is related to importing transactions from the corporate credit card. How does it work? Basically, a corporate card is provided to each employee and they are expected to enter/import expenses on the card within the reporting system. Once the expense report is approved, the data is pushed to GP. After this, the accounting department then does the reconciliation between the employee-submitted corporate card expenses and the card statement. If everything is correct, this should balance out. That’s the gist of it.
As we know, GP has an Expense Management add-on called eExpense. This provides online expense reporting and helps companies automate their expense submission process. But eExpense does not provide an interface for managing and tagging corporate credit card expenses. That’s where we come in!
Within the Gorilla Expense application, users can import transactions from their corporate card and even their personal cards. For this discussion, we will stick to the corporate card only. After the transactions are imported, our application allows the users to tag them with specifics – such as expense type, codes, projects, cost centers or account numbers. These fields are setup in the Gorilla application based on how it is setup in GP. The user can also split each card transaction into multiple cost centers. Once the compiling and tagging is done, the report is then available to the manager and finally the accounting folks to approve.
Once the approval is complete, the final ‘gatekeeper’ sends the transactions to GP using the Gorilla Integration Manager (GIM). The GIM is a very versatile & flexible tool that allows the gatekeeper to map specific parameters and fields to codes and accounts within GP. So, with the push of a button, all the transactions are available within GP and they have been tagged appropriately and immediately.
Our application combined with the GIM takes the pain out of importing and processing corporate credit card transactions. It is a “cannot live without” (actual customer quote) tool for accounting folks that cuts-down the processing time, effort involved and importantly data entry errors. So there you have it. A quick synopsis of the Gorilla Expense – Great Plains symbiosis!
If you have any questions or need assistance in implementing or customizing our application with GP, send us a message at info@gorillaexpense.com or 877.973.6737.
As we approach the end of 2011, we have been discussing with our customers about the benefits they have seen from using our system. The feedback we received was plenty and came in several flavors.
Some of our customers loved getting away from the manual systems they used before. Some others loved the mobile app and how it simplified their lives. Others found huge benefits in integrating with their back-end system, which minimized manual work at two places – one at the user level and other at the accounting level.
We found a common theme running through several pages of feedback we received. It is no surprise that this resonated with research published by The Aberdeen Group in 2007.
It all boils down to this – At the end of the day, an expense management system must help a company achieve the following:
Cost reduction: Companies must cut costs associated with the managing of expense reports. With the help of a vendor who knows the game, companies can trim the fat at every step in the lifecycle – creating, submitting, processing, tracking and auditing of expense reports.
Enhance Productivity – By incorporating a system that is user-friendly and intuitive, employee productivity takes a shot in the arm. Using the latest technology, employees spend less time on unbillable work such as expense reports, thereby leaving more time for the important tasks.
Reduce Compliance Risk – Compliance comes in two flavors – internal compliance and government/tax compliance. Internal compliance includes the set up of policies that are lenient in nature, well understood and constantly communicated. Government/Tax compliance includes compliance to Sarbanes-Oxley, receipt capture and expense data as required by the IRS and other regulatory requirements.
Economical to Own – The application must not break the bank. It must be economical for the company to use while providing a modest if not quick ROI.
Seamless Interoperability – The application must be able to seamlessly integrate with the back-end system. Typically, this is less complicated with certain systems such as QuickBooks but can be complex for ERP systems such as SAP, Oracle etc.
Quality Intel – The application must provide access to data that can be used to fine-tune various aspects of the process. Stakeholders should be able to slice and dice the data which should help them take steps that directly improve the bottom-line.
If all of these points can be achieved, the application’s implementation may be considered a success. It is also important to note that the process of selecting and implementing a solution is not linear. There are various dynamic parameters that vary drastically from organization to organization.
We specialize in implementing our application with least disruption to existing processes. We help customers recognize the pertinent level of implementation while evaluating potential risk at every stage. Our expertise in integration with almost every ERP system under the Sun helps customers understand the benefits of going 100% automated.
If you haven’t contacted us yet, lets talk. We can be reached at info AT gorillaexpense.com. We’d love to hear from you and look forward to meeting your requirements.
2011 was great strides and 2012 is going to be greater strides. We are excited!
Corporations generally consider business travel related T&E expenses to be unavoidable. CFOs have often given these expenses the unfortunate moniker of “sunk cost”.
However, in this stringent economy and tight financial conditions, corporations are beginning to view their expense management systems and processes in more detail, according to Aberdeen Group’s (NYSE: HHS) latest findings that were released earlier this year.
“The State of Travel and Entertainment” report, closely analyzed, assessed and reported on the systems, processes, and performance of almost 175 enterprises. The report found that organizations perceive expense management to be a strategic function that drives solid value to the overall enterprise. This is a fresh and a highly welcome line of thinking, which will continue to be a departure from decades of viewing expense management as an an unavoidable cost of conducting business.
Here are some excerpts from the report:
“T&E expenses account for nearly $24 million a year for the average enterprise,” said Christopher Dwyer, research analyst, Aberdeen. “With enterprises reinstating travel budgets and conducting business on a global scale, there is heightened organizational awareness to the benefits of controlling spending on this category and managing the complexities of T&E expenses in a strategic manner.”
The study found that over 53% of organizations currently place a high priority on expense management in current economic conditions. The report also highlighted the strategies employed by the best-in-class corporations, that have achieved a policy compliance rate of greater than 31% compared to the laggards and have also generated more than 80% reduction in expense processing costs.
Some of the big take-aways from the report are:
More than 50% of corporations are likely to hold instantaneous visibility into Travel and Entertainment (T&E) spending against budget
More than 43% are likely to audit expense reports regularly
More than 20% are likely to sign up for a formal sourcing program
This article reinforces our solution and corroborates how it can help corporations save cost and improve efficiency by adopting an automated approach to expense management that ties in to a back-end finance/accounting/ERP system.
