Different Flavors of T&E Expense Integration with Dynamics GP – Series (Intro)

As we all know Dynamics GP provides an organization with solid agility and flexibility in meeting their business needs today and also into the future. With such flexibility, comes the ability to configure GP in many different ways to meet unique requirements of the organization – and this extends to expense reporting as well.

Gorilla Expense offers a fully automated and seamless integration with GP. We refer to this as ‘1-click’ integration’. We do this by using web services and eConnect, depending on the customer’s preference. While we can do a flat-file based integration, our customers love the way our integration app sends the data from several expense reports to GP with just a click! When it comes to expense reporting, there are multiple ways to integrate the data from our system to GP. In this series, we will be exploring the different flavors of our integration with GP.

Integration with Payables in GP – Series (1 of 3)

This is the standard and most common format of our integration with GP. Here, we send the expense data as a Payable Transaction Entry within the Purchasing module in GP. Expenses sent from our system will show up as invoices. Depending on the payment method defined in our system and the setup of vendors, the invoice will be issued for the employee or the corporate credit card.

Integration with Project Accounting in GP – Series (2 of 3)
Here, we send the expense data from our system to the Project Accounting module in GP, where expenses will be captured against different cost categories and tied to specific open projects. The project workflow is also mapped within our system such that the respective project owner(s) will be approving the expense reports before they are sent to GP.

Integration with Receivings in GP – Series (3 of 3)
Here, we will send the data as a Receivings Transaction Entry within the Purchasing module. The expenses are allocated to different cost categories and the PO number is referenced. Since these expenses will show up as Receivables once posted, this integration is used when the customer is planning to bill back their clients. The customer name /PO number is referenced in our application so that the expenses are tied to it.

Besides these, we can also configure our Integration App to do other forms of integration as needed. In the next article, we will showcase our integration with Payables in GP. Stay tuned!