When it comes to making work easy for our customers, we leave no stone unturned! After receiving multiple requests, Gorilla Expense finally integrated with Sage Intacct using web services into the Time & Expense Module and the AP Module to offer the best expense reporting solution.
With over 14,000 global customers, Sage Intacct has arisen as an industry leader in accounting and financial management software. With this latest addition in the GE family of Sage systems, you can easily export expense reports from one software to the other.
Now, users have a robust platform to capture both, out of pocket and corporate credit card expenses.
Gorilla Expense is a leading Expense Reporting Software provider. To know about this and many more features offered by Gorilla Expense, visit our website here.
Cross checking data from the submitted receipt can be time consuming. More so, when the receipt is long. And reading minute details from the picture of the receipt becomes a bit too difficult.
But not anymore!
By hovering the mouse over a particular portion of the receipt, the Receipt Magnifier tool of Gorilla Expense enables users to zoom in on that area to view miniature details like amounts and dates effortlessly.
Thus, saving you the trouble of squinting at your screen every time you do expense reporting.
Gorilla Expense is a leading Expense Reporting Software provider. To know about this and many more features offered by Gorilla Expense, visit our website here
At the time of approval, Gorilla Expense’s All-in-One Smart solution alerts expense approvers to duplicate amounts, vendors or dates through intelligent scanning using a proprietary AI algorithm and OCR technology.
Real-time checks can eliminate errors while also ensuring efficiency, accuracy, and compliance. Our fraud detection technology can also find expenses with amount that do not match the amount printed on the receipt
Streamline your expense reporting fraud detection process with Gorilla Expense
In a world where everything happens on the go, why make expense reporting a tedious task? Gorilla Expense takes the pain out of expense reporting.
Even on the road, the app can record every expense and business-related transaction so that records are created as they are made.
Managers can instantly approve employee expense reports and claims that are submitted by employees as they occur.
Receipts can be kept track of as they are created, and expense claims are submitted instantly!
Gorilla Expense expedites this process of receipt management from beginning to end with great visibility. To learn more reasons why you should use the Receipt Box feature, click here
It’s been a few weeks since SAP agreed to purchase Concur. The deal makes plenty of sense for SAP because of their focus in the ‘enterprise + powered by the cloud’ market. In a similar vein, it has been a few years since SAP purchased Ariba and SuccessFactors. With Concur now folded into the giant SAP umbrella, SAP will have access to an enterprise T&E solution that they can sell to their 200K + enterprise size customers.
But equally important over the next several months, SAP has its work cut out in trying to build an enterprise suite with these cloud acquisitions – a tricky job that will consume plenty of resources and time.
Concur’s focus in the last few years has been primarily in evolving their travel booking solution, investing in travel related apps and setting up of their marketplace. But the next few steps are going to be critical for Concur – they currently have the huge 15 year US government contract that they must deliver, meet additional requirements and opportunities from SAP and evolve their mobile and web mobile expense platforms to keep up with nimble and innovative cloud travel & expense competitors like us.
Above all, supporting all of these initiatives equally well through the choppy seas of a typical M&A process is paramount. While the cloud is very attractive to most customers, SAP must understand that no customer wants to be stuck with segmented cloud applications from different acquired vendors that don’t ‘talk’ to each other.
The marriage of Concur and SAP makes a lot of sense for both companies and the enterprise market. But, what does this mean for SMBs? Would the SAP-Concur nexus consider SMB travel and expense requirements to be mere distractions? Perhaps too small to worry or even care about? Will they even have the resources and time to help the ‘little guys’ out?
SMBs must take a very close look at this situation and understand where they fit in the landscape. There are different aspects to this – how is the Concur service going to be in the future now that they are a small part of a much larger behemoth? Would Concur’s travel & expense solution pricing change? Where do SMBs fit in Concur’s plan as they reach out to larger enterprises with SAP?
These are all big questions. But one thing is guaranteed – Gorilla Expense will continue to service the needs of SMBs at the same economical price and exceptional service that our customers are used to. The SMB market is our sweet spot and we pride ourselves in working with customers like you. If anything, the SAP-acquiring-Concur transaction has redoubled our efforts and renewed our long-term commitment to this space.
Our recent update of our mobile app – Gorilla Expense Pro is proof of that. We evolved the mobile app to the point where users don’t have to get in front of a computer to submit expenses anymore! This is very important and powerful for the typical SMB where employees are increasingly juggling more work and time spent on unproductive tasks is directly related to lost dollars for the company. In our journey through working with several SMBs, we realize that no two companies manage their T&E processes in the same way. Our focal points have always been:
– Make the solution super easy to use (if you have to read our manuals, then it means we are not doing our jobs)
– The solution is flexible and can be configured to meet the customer’s requirements
– Provide exceptional customer support (Wow! the customer all the time)
– Keep the solution economical to own for our customers (less than the price of 3 cups of Starbucks coffee per month)
We really strive to make a difference in our customer’s lives and also be successful in this space. We don’t compromise performance for price. We realize that SMBs frequently operate in a cost control mode and should not have to pay for features that are unnecessary to them.
We hope you enjoyed reading this article. Gorilla Expense is currently offering an attractive switchover program for current Concur users. As part of this program, you will get access to our entire solution – mobile, web and integration (credit card, travel, accounting and payroll systems). Customers who have made the move typically see savings ranging from 10% to 60% of Concur’s price. To learn more, please contact us at info@gorillaexpense.com.
The GBTA did a survey of more than 200 travel managers in the US on which expense types they mandate the usage of corporate card
No surprises that Airfare was the top at 67%. This is mainly to better manage the spend related to airfare and utilize programs and partnership with air travel vendors. Plus, in some cases, if tickets are canceled or modified, corporate cards have discounted change-fees for being part of the air travel vendor program. Closely following the Airfare expense type are Lodging and Rentals both of which maintain a similar philosophy.
Charging meals to the corporate card provides greater visibility from a compliance perspective. This is especially true if meals are related to Entertainment type expenses. Companies are also increasingly asking employees to charge misc. business expenses like internet, phone calls, faxes etc. to the corporate card to prevent potential frauds. For sales people on the road all the time, the corporate card is a big convenience for mileage and gas related expenses as well.
So, how do your company stack up compared to this? Which expense types do you mandate your users to use the corporate card for? Let us know in the comments below.
Reference: GBTA April 2014 survey. Chart provided by Travel Procurement, part of BTN Newsletter
When it comes to T&E expense management, the cloud has inspired a new and quick way of thinking about mobile and online expense tracking with integration to various accounting and ERP systems. Of course the ‘old’ model of companies having to purchase licenses to own the software and have the ability to deploy it on their servers still exists but faces solid competition from cloud solutions.
The Gorilla Expense software can be delivered as a SaaS or on-premise when it comes to our online T&E solution. Of course, when the SaaS solution is purchased, it comes as a complete turnkey package that includes software and the entire delivery mechanism.
The inter-webs is ripe with discussions on the pros and cons of on-premise vs SaaS when it comes to expense reporting and several topics on how best to assess the costs. With SaaS, the business pays less upfront while on-premise requires higher initial costs because you buy the software in terms of licenses and maintenance. However, the details lurk below this cursory assessment – the often heard concept of ‘Total Cost of Ownership’ a.k.a TCO. Let us explore this in more detail by segmenting the comparisons by company size relative to our customer base.
Expense Reporting for Small Business
With small businesses, the initial cost of licensing the expense reporting software on-premise is usually several orders higher than a SaaS expense solution. Plus the on-premise solution will require additional internal infrastructure and may incur personnel costs to maintain the solution. So, for small businesses SaaS cloud based expense reporting may offer better ROI and quicker value than on-premise.
Mid-Market Expense Management
For mid-sized businesses, the comparison between the two approaches can be closer to break-even. The costs usually level out because the cost of the fixed license and recurring SaaS payments typically increase proportionately while the infrastructure cost remains fixed. However, the big difference is labor costs – the standard assumption is that mid-sized business would have the cost of paying for 1/2rd to 1/4th of an IT team’s (consisting of anywhere from one to ten people) salary to maintain the server, OS and ancillary software applications; so these costs may mean that the on-premise deployment could potentially be more expensive.
When is SaaS Better?
The biggest benefit of going the SaaS route is when companies cannot dedicate IT resources and personnel to install and manage the applications. The general rule of thumb for on-premise is that upgrades are needed at least four times in a year and require several hours to install and manage up-time.
In addition, with SaaS, the expenses are deferred (the classic CAPEX vs OPEX debate), so, from a cash flow standpoint, the model becomes attractive for cash strapped small businesses.
Conclusion
While we have reviewed the key piece of the equation which is related to cost, note that this is just one part of the puzzle. The other factors to consider when you compare Saas vs on-premise expense reporting solutions are:
– Level of internal IT expertise and talent to manage on-premise solutions
– Comfort level with outsourcing the work, if not possible in house
– Tolerance for downtime and risk mitigation
– Capability to support requirements from an evolving and growing business operations
– Level of engagement with the solution (SaaS gives you a ‘rent and forget’ approach whereas on-premise requires constant monitoring)
– Cash flow management
At Gorilla Expense, we provide both options and work with the customer to closely understand which format will benefit their business and employees the most. We advise and support our customer’s rapidly changing requirements when it comes to deployment options, since we have seen all the combinations and the respective challenges. If you would like to learn more or would like for us to review your requirements, please send an email to info@gorillaexpense.com
By popular customer demand, we have released a new (and cool) feature where the application will automatically calculate the number of miles using Google Maps. For this, the user will need to enter the start & end locations on a map within the web application. Once selected, the application will calculate the number of miles and drop it into the transaction. Since we already pull-in the IRS defined mileage rate, the math to calculate the amount is complete! The application also saves the Start and End locations in the comments field for reference. Here is how it looks:
1) Open an expense transaction and pick Mileage expense type. There the user will see a Google Maps link. Click on it. In the next screen as shown below, enter the Start and End Addresses, then select on the ‘Import Mileage’ button
Mileage-Expense-Map
2) Once this done, the mileage expense type is complete as shown in the image below. As you can see, the application automatically imports the IRS mileage rate and does the math. It also adds the Start and End addresses to the Comments box. After the user clicks on Save, the transaction can be added to an expense report for submission.
Done… Accurately and in less than 5 seconds! And conveniently from within our application, without having to go to an external map application every time.
When it comes to corporate finance parlance and CFO-talk, T&E is an acronym that is commonly thrown around. And most people assume it is something that is commonly understood; which might not be the case. Well, what does it stand for anyway?
The term T&E can mean either ‘Travel & Expense’ or ‘Travel & Entertainment’ Expenses. These definitions which are both valid and frequently interchanged are used to address the second largest operational cost for a business, after payroll. Except this cost is controllable through automation and careful analysis of a business’s expense reporting process.
So the next time you hear a CFO say ‘Our T&E is out of control’ or ‘When was the last review of our T&E plan’ you know exactly what is being discussed. And voila!
(Friendly tip – Just don’t expense that speeding ticket)
