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Computel Gorilla

Gorilla Expense announces new partnership with Computel Group, a Microsoft partner business consulting firm

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Written by Rhea Rahme

 

In our drive to expand our markets internationally, Gorilla Expense has teamed up with Computel Group, an established business consulting firm in North America and The Middle East with over 20 years experience in ERP implementations.

 

Gorilla Expense’s systems will further enhance the ERP functionalities of Computel Group’s client base, providing 100% visibility of T&E spend and offering savings through automation of expense management.

 

Computel’s clients have traditional ERPs like Microsoft Dynamics GP and Microsoft Dynamics 365 Business Central that typically do not include expense management. In fact, this important aspect of business management has often been neglected by ERP developers.

 

This strategic partnership will extend the coverage of Gorilla Expense to previously untapped markets. With users in over 40 countries, Gorilla Expense’s in-depth knowledge of various expense reporting related processes and experience integrating our powerful systems with numerous third party systems is aligned with Computel Group’s business consulting expertise.

 

Computel Group’s expertise in ERP implementation is designed to foster the growth of their clients’ business and to save them money. Therefore, this strategic partnership brings synergy and added value to our clients in the sense that we measure our success by our clients’ success. Computel Group’s consulting expertise paired with Gorilla expense’s powerful systems enable our clients to be more efficient, save time, money and stay ahead of their competition with the most efficient and easy to use systems on the market.

 

To know more about Gorilla Expense’s integration with Microsoft Dynamics 365 Business Central visit our Dynamics 365 Business Central page. If you have any questions about the integration, please feel free to connect with sales@gorillaexpense.com and existing customers can write to support@gorillaexpense.com

Binary Stream-Gorilla Expense

Binary Stream joins forces with Gorilla Expense to automate AP accounting for multiple entities in Dynamics 365 Business Central

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Binary Stream partners with Gorilla Expense to provide a fully integrated multi-entity management and AP automation solution for Dynamics 365 Business Central. Being a direct extension embedded into Dynamics 365 Business Central, this solution allows users to tap into the full capabilities of Multi-Entity Management while also giving them the power to automate invoicing and expense approvals all within the familiar Microsoft interface.

 

“We’re excited to expand our global presence with Gorilla Expense and look forward to seeing where the partnership takes us. The integration of our solutions has created a best-of-breed accounting solution for businesses that are struggling to manage multiple companies within Business Central,” says Sergio Kelly, Technical Product Manager at Binary Stream.

 

Companies can tap into 360-degree visibility of their entities with real-time consolidated reporting and centralized transaction processing in a secure environment. Also equipped with EU tax tools, automated invoicing, and an approval ap that means managers can make decisions on the go, preventing the build-up of approvals bottlenecks.

 

“This is an exciting development in the Dynamics space, and we look forward to working with Binary Stream on innovative solutions. Our collective goal is to make the Microsoft 365 Business Central environment work for our clients as they scale and grow,” says Kathleen Forsyth, Director, Channel Sales and Marketing at Gorilla Expense

To know more about Gorilla Expense’s integration with Microsoft Dynamics 365 Business Central visit our Dynamics 365 Business Central page. If you have any questions about the integration, please feel free to connect with sales@gorillaexpense.com and existing customers can write to support@gorillaexpense.com

mlobile app

Mobile Expense Reporting for Oracle EBS

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Oracle EBS is famous for being one of the more robust ERPs to configure for customer unique needs. With more configurations come more challenges in getting users to enter the relevant data. This is especially true for T&E expense reporting, which is compounded by department needs, business unit needs, projects needs and other dimensions.

As far as T&E is concerned, we have solved these challenges by building a bolt-on mobile app for expense reporting into Oracle EBS. It can be integrated into Oracle’s iExpense module. While the traditional integration of sending the data into Payables in Oracle EBS is still available, integrating the mobile expense data into iExpense is also a convenient option for many of our clients, since the follow on steps of approval workflows, coding and posting into Payables are already setup within iExpense.

Take a look at a demo of the mobile app here. It is designed to be easy to use and configurable with all the key components towards allowing users to complete expenses on-the-fly.

 

The app can be configured to include several fields that are relevant to the company, business unit, department and other cost centers. Additionally, fields like expense type, merchant, amount, comments etc. are also available within the mobile app.

The main goal of our ‘Oracle EBS iExpense mobile app’ is to make the data capture quick and immediate while including all the additional supporting data such as receipts, comments, customer name, projects etc.

If you would like to discuss this in more detail or need help with specific questions, contact us at sales@gorillaexpense.com.

 

Valuable Tips on How to Reduce Expense Fraud

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As a company, if you’re not worried about expense fraud–then you should be. In fact, according to a study conducted by the Association of Certified Fraud Examiners, expense reimbursement fraud makes up 15 percent of business fraud. Because of this, businesses suffer an average loss of $26,000 every year.

 

To make things worse, it takes around 24 months for any of the fraud to be detected. Therefore, before the problem and perpetrator are pinpointed, much of the company’s money has been used up for fraudulent purposes already.

Employees who commit expense fraud often say that they add additional expenses in their reports as a way to “even out” their previous reports. They may have forgotten to input some expenses previously and are making up for them now. It becomes a guessing game of inaccuracies and unaccounted adjustments. In the long run, this can unnecessarily cost the company a lot.

So how do you remedy this?

Remedy Expense Report Fraud by Taking These Steps

Let’s take a look at how companies can reduce expense fraud.

  1. Track expenses much easier by requiring your employees to create one expense report per trip. Require them also to submit it as soon as they get back.
  2. Make the most of every transaction and even get perks by getting your frequent travelers corporate credit cards. These can also allow you to more transparency for every transaction and get immediate credit for canceled ones.
  3. Charge future-dated travel to a corporate charge card.
  4. Establish a policy that requires most senior employees at a meal to pay the check. This helps avoid fraud, redundancy, and duplicate transactions.
  5. Employees who submit hard-copy receipts and manually filled spreadsheets are more likely to commit fraud. Avoid this by creating steps to automate the expense reporting process.
  6. Centralize travel expense processes for better management and visibility.
  7. Validate expenses against corporate policy. This helps deter and prevent employees from entering a non-compliant expense. At the least, it creates a system that allows them to explain the charge for quick review and approval
  8. Implement a solution that can automatically identify and flag different kinds of expense fraud.

Don’t Rely on Band-Aid Solutions for Expense Fraud

Remedying expense fraud doesn’t have to be tedious and time-consuming. Worrying about compliance should not give finance such a hard time that inefficiencies happen. Trying to police each and every expense item should not be done at the expense of company productivity. That’s why many automated solutions should be in place.

Gorilla Expense provides a comprehensive expense reporting solution that allows you to automate expense reports.

Gorilla Expense, for example, will identify any duplicate transaction the user may have entered by searching for similar transactions across the system. With our Receipt Scan solution, we also flag transactions on which the amount does not match the amount shown on the receipt automatically. The screenshot below shows how the system flags duplicates and transactions where receipt amount does not match the amount entered by the user.

 

Expense Report Violation

In addition, our “Expense Policy Violation Reports” section will show you the top expense policy violaters in the company and also detail each violation.

With Gorilla Expense in place, you can be on top of all your expenses with better visibility, better compliance, significantly less fraudulent expenses, and much more peace of mind. At the same time, employees can find it easier to comply and submit expense reports. This helps get all the pain and hassle out of the way.

Find out how you can get Gorilla Expense for your company by contacting us today.

 

 

guide-to-employee-expense-management

Expense Management Best Practices For Employees

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In today’s constantly changing corporate landscape, you may be required to travel by your company, whether locally or abroad. This could be due to a variety of reasons, such as meetings, courtesy calls, business development, or project execution, to name a few.

 

Whatever it is, for every employee who travels for the company, the company incurs costs that could easily add up if you look at the bigger picture. This is why these companies have travel guidelines and protocols in place, especially when employee reimbursements are involved.

Get to Know Your Company’s Travel Expense Policies

Companies of all sizes have expense policies that guide their employees in their travel and expenses for the business. There may be times that you  yourself may have been told off regarding a reimbursement, that it is not claimable. You may even have disputed some claims along the way.

The thing is, there’s actually quite a number of guesswork, confusion, and frustration when it comes to misunderstanding these expense policies. This could be due to the system itself, a conflict with the policies, or you may have provided insufficient data to back your claims.

While every company has expense management systems in place, having a dated  one can also affect the turnaround time for reimbursements. In the long run, the delays could cost the company.

Follow These Do’s and Don’ts

Whatever system you have in your organization, as an employee, it’s important to know what your privileges and limitations are.

To help you out, here are some Dos and Don’ts for employees when it comes to business travel and expense claims.

DOs:

  • Familiarize yourself with your company’s expense policies
  • Save your expense receipts and keep them organized in one place
  • Keep a copy of your expenses or receipts at all times, whether as a photocopy or on your phone, if in case you lose your actual paper receipts
  • Submit your expense report as soon as you incur your expense

DON’Ts:

  • Don’t ask for reimbursements for personal services or expenses that you may have incurred during your business travel
  • Avoid overspending for things or situations that don’t warrant it while you’re on your business trip. If you’re not being conscious of your company’s funds or budget, this will be found out sooner or later
  • Don’t hold your expense reports and reimbursement claims for a long time and submit them weeks or months later

Go Digital and Paperless!

These days, there are many expense management solutions that leverage on the latest technology to give you and your company the best features. Just like Gorilla Expense!

With Gorilla Expense, your expense management system will be seamlessly upgraded to address your organization’s needs. Using the latest technology, it makes it easier for company employees like you to keep track of expenses, store receipts, submit claims, and track approvals–all within one app. Whether cloud-based or in-premise, you can be sure that Gorilla Expense takes the hassle off expense reporting to ensure you get your reimbursements–minus all the frustration.

You can even use Gorilla Expense while on-the-go, without having to look for a PC or lugging around your laptop with you. Right within your smartphones, you can use the app to help you be on the move while ensuring that your expenses are tracked.

So, if you feel that your company could use the ease and speed of having an automated, paperless, and intuitive expense management solution such as Gorilla Expense, get in touch with us.

microsoft-dynamics-sl-for-project-based-businesses

Expense Reporting Best Practices Using Microsoft Dynamics SL

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Project-driven businesses face many unique challenges. From different rates to multiple contractors, from client-specific considerations to simply meeting deadlines, it’s important for these organizations to get all the help they can get. This is especially true in one area of finance that even product-based businesses have a difficult time–and that is expense reporting. While many […]

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Expense-reporting-for-Microsoft-Dynamics

Shopping for a T&E Expense Reporting Software? Here are the Must-Haves

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There is always room for improvement when it comes to anything, and so, you’re probably reading this because you want to improve the current expense management system and processes you have.

So before shopping and procuring an expense management software, you have to look at the specific requirements of your organization. What does the day to day operations look like from an expense standpoint? Is the software going to scale and adapt to your needs? Do you deal with international travel and booking that needs to be addressed? Does your business use corporate credit cards?

Expense-reporting-for-Microsoft-Dynamics

Now that you have figured out your unique requirements, you have a better idea of what to look for to make your expense management so much more efficient. Take a look at these expense management software must-haves:

  • Corporate credit card integration. This avoids corporate credit card expenses from slipping through the cracks, which can cost the company a lot in the long run. The software should be able to automatically import corporate card expenses and provide to the user for reconciliation.
  • Mobile apps for Real-time tracking. Today’s technology makes it easy to capture receipts with just a click of a smartphone camera. This should be a standard feature of your software, in addition to easy mileage tracking using maps. If there is OCR in the mobile app, that would be a bonus!
  • Real-time reporting. Time is money, and reports should be easy to create and submit without any delay. The software must be able to organize reports while providing a clear picture of T&E spend, which helps with improved visibility for the organization.
  • Timely reimbursements. Reimbursements must occur in a timely manner, and automation plays a big part in this. The software should be able to support reimbursements either via payroll or through the ERP/Accounting system. It also helps to have automatic notifications and reminders for employees to submit their receipts to move things along.
  • Easy Accounting system integration. The software must seamlessly integrate with Microsoft Dynamics ERP so that all the data can be automatically pushed into Dynamics and reconciled. This also avoids manual work, duplications and redundancy, while making the finance team’s lives much more efficient.
  • Customer support. You should be able to easily implement your system, with solid adoption amongst your employees. If there are any issues, the software vendor must be able to address these promptly and thoroughly.

As you can see, there is not really one perfect solution that it comes down to. The best solution out there is really the one that works best for your company and your needs.

It is also important to understand how the expense management solution can configured to fit your organization. And there is where Gorilla Expense comes in. Gorilla Expense can accommodate various expense management needs, and we specialize in integrating the data into Microsoft Dynamics ERP. We work with various customers across the world and across myriad industries.

If you would like to see a live demo of the solution or have any questions, please contact us at sales@gorillaexpense.com