Are out-of-hand expenses driving you crazy? Well, not anymore! Introducing the Receipt Policy Feature. With this feature in your system, ensure that your employees are following all applicable laws and regulations, therefore enforcing compliance.
The Receipt Policy Feature by Gorilla Expense ensures that employees either attach receipts or justify the missing receipts when the amount limit exceeds.
As a result, bogus claims are prevented and rules and regulations are ensured.
All of this is fruitful only when an effective receipt policy is created. Learn how to create an effective receipt policy.
Over the years, Gorilla Expense has been working tirelessly on creating seamless and efficient features that let you manage expenses like a pro. To know more about such features, click here.
Are you dealing with antiquated mileage monitoring techniques that reduce your productivity? Put an end to this outdated way and switch to a seamless Mileage Capture Feature by Gorilla Expense.
Gorilla Expense‘s automatic mileage capture feature effortlessly documents every mile, making your mileage tracking a breeze. Want to know how you can make your mileage tracking quick and efficient? Just follow these three simple steps:
Maintain mileage rates for various bands that include combinations of Distance and Engine Size.
Assign the user on the user profile the Engine Type and indicate what type of mileage they will be doing.
Once the user enters their start and end point, our system will recognize the route, calculate the distance, and instantly update your expenses.
Admins as well as users can run a report to see how many miles are consumed for the selected date range. Tracking mileage is now easy, seamless, and accurate – just the Gorilla Expense way. To learn more about Mileage Range, read our blog here.
At Gorilla Expense, we believe in stamping out difficulties that make expense management a hassle and hinder employee productivity. Reconstruct your expense reporting and expense management systems with us.
Are spending limits and policy compliance being followed throughout your organization? If not, then get ready to break free from the shackles of complex expense policy and take control of expense compliance with Gorilla Expense’s Expense Policy capabilities. This feature allows you to:
Set Spending Limits For Different Categories
With our Expense Policy feature, you can easily define spending limits for different expense categories, ensuring compliance across the board.
Explain Flagged Violations
If a user exceeds the predetermined limits, our system flags it as a violation. The user provides an explanation, promoting transparency and accountability.
Get Instant Alert
Approvers are instantly alerted to violations, allowing them to review explanations and make informed decisions on expense approvals.
Customize Limits, Getting Ultimate Control
Gorilla Expense gives you ultimate control with customizable limits. Set amount limits for each expense and require additional approval for larger expense reports.
Set Budget Limits
Take it a step further with budget limits at expense type and project levels. Ensure spending aligns with your organization’s goals and budgets.
Switch to Gorilla Expense and experience a seamless integration of expense policies that help organizations combat fraud and errors by enforcing compliance. Join the League of Businesses empowered by Gorilla Expense and reconstruct your expense reporting and expense management systems.
Cortex, a vibrant economic engine for the city of St. Louis, is a dynamic space dedicated to fostering innovation and driving inclusive economic impacts. As a collaborative initiative founded in 2002 by Washington University in St. Louis, BJC HealthCare, the University of Missouri – St. Louis, Saint Louis University, and the Missouri Botanical Garden, Cortex has emerged as a globally recognized hub for innovation and entrepreneurship. Cortex’s mission is to accelerate inclusive economic growth by providing high-quality facilities, knowledge-building programs, and strategic partnerships that support emerging and established companies. In pursuit of operational excellence, Cortex sought to streamline its expense reporting processes and enhance financial management capabilities.
The Problem: Streamlining Expense Reporting for Operational Excellence
As Cortex continued to thrive and attract a diverse range of companies, the need for efficient expense reporting became evident. The reliance on manual and outdated methods, such as spreadsheets and scanned receipts, hindered productivity and created inefficiencies. As Cortex continued to attract a diverse range of companies, it became evident that a more streamlined and automated approach was necessary to optimize workflow efficiency, reduce costs, and support the seamless growth of resident companies. Moreover, the limitations and shortcomings of their system became apparent as it failed to meet Cortex’s evolving needs for advanced features and scalability.
The Solution: Leveraging Automated Expense Management for Seamless Efficiency
Cortex identified Gorilla Expense as the ideal solution to overcome its expense reporting challenges and achieve operational excellence. The decision was driven by Gorilla Expense’s reputation for delivering a user-friendly experience, seamless integration capabilities with Sage Intacct, and cost-effectiveness.
The implementation process with Gorilla Expense, seamlessly integrated with Sage Intacct, was smooth and efficient. The Cortex team found the Gorilla Expense support team to be highly responsive and dedicated to ensuring a seamless transition. Customized configurations were put in place to align with Cortex’s unique requirements enabling a tailored expense management solution that complemented their financial operations.
Since implementing Gorilla Expense Cortex has experienced significant improvements in expense reporting efficiency and financial operations. The automation of expense management processes has streamlined workflow, eliminated manual errors, and reduced the time and resources required to process expense reports. Cortex’s staff can now seamlessly synchronize expense data with Sage Intacct in real-time, enabling accurate reporting, data-driven decision-making, and improved financial planning.
The cost savings realized through the implementation of Gorilla Expense have further strengthened Cortex’s commitment to operational excellence. By reducing manual effort, eliminating paper-based processes, and streamlining expense tracking, Cortex has achieved tangible cost savings, redirected resources, and ensured compatibility and scalability to support its core mission of fostering innovation and economic growth.
The user-friendly interface of Gorilla Expense, integrated with Sage Intacct, coupled with the ability to default coding based on previous entries and the ease of adoption, has simplified expense categorization, improved accuracy, and increased user satisfaction, ensuring a seamless and efficient expense management experience.
Gorilla Expense is thrilled to join Velosio’s Virtual Biz-tech Conference Aspire 2023 as sponsors AGAIN!
Yes, the one-day virtual event is back. Dive deeper into understanding the latest trends and advancements in Power Platform, Microsoft Dynamics and Digital Transformation as seasoned experts from various industries help you navigate the world of digital transformation.
Join leading industry experts to explore the infinite opportunities with Dynamics 365 and navigate the world of AI applications.
Gorilla Expense will not only contribute as a sponsor but will also be hosting an exclusive session on streamlining and simplifying expense management in this ever-evolving dynamic environment. Unlock exclusive insights to harness leading technology and fuel your business’s expansion with Gorilla Expense’s advanced expense management solution.
Tired of complex expense approval processes? Look no further than Gorilla Expense‘s dynamic approvals that streamline the process and make compliance easier. Following are the three types of approvals that will help make your approvals process easier, simpler and faster:
MULTI-LEVEL APPROVALS
Multi-level approvals send entire reports through a chain of approvers defined on the user profile. Assign the timesheets to single or multiple approvers and save the details. Once the status turns to All Levels Approved the employee will be notified that the timesheet has been approved at the final level and then the timesheet will be available to AP/Accounting to be pushed to the Accounting system.
Check out how to assign timesheet approvers on the user profile here.
MULTI-LEVEL APPROVALS WITH LIMITS
Multi-level approvals with limits give you added control by only sending reports through additional levels of approvers if the total on the expense report exceeds a certain predefined limit.
Check out how to assign expense approvers on the user profile here.
LINE-LEVEL APPROVALS
Line-level approvals assign different approvers based on the project for each expense line, making the process even more flexible. The system will provide the user the option to select one of the many projects they are connected to when they make a cost. Each line of the expenditure report will be forwarded to the appropriate project manager from the user-selected project after submission for approval.
Check out the prerequisites required for line level approvals to work here.
Gorilla Expense works tirelessly to create seamless, efficient and effective features for the ease of its clients. Simplify your workflows and see how we can help you manage your expenses with ease.
Grand Isle Shipyard (GIS) was established in 1948, LA as a modest company designed to serve the commercial fishing industry. It quickly evolved into the emerging Oil and Gas Industry on entering the Gulf of Mexico. Their mission is to provide quality products and services to customers in a safe and environmentally sound manner at fair and competitive prices. Today the company has advanced and diversified to become one of the industry’s most capable and trusted energy partners.
It serves the oil and gas industry both nationally and internationally. GIS has the capacity to offer solutions in the upstream, midstream, and downstream markets, as well as the resources to span the whole life cycle of their customers’ projects. From the planning stages of large projects through construction, commissioning, and finally decommissioning, they coordinate their services with operations.
THE PROBLEM: Weekly Manual Time-Entry and Verification of Employees
Oil and natural gas are significant players in the energy sector and have an impact on the global economy. The oil and gas industry is capital intensive and dependent on cutting edge technology. GIS used a powerful ERP system – Microsoft Dynamics GP for project accounting and despite this, the company’s accounting team had to manually enter the timesheets of the employees.
Manual time tracking led to delay in approvals and added burden not only on the accounting team but also the employees. This said, the company needed a powerful, seamless and easier approach to time tracking to improve visibility and process hourly work. This change from manual tracking to automotive tracking will have a multiplicity of positive impacts on the accounting team and the employees. Starting from quick approvals to easy time management.
THE SOLUTION: Flawless Integration of the Microsoft Dynamics GP Project Accounting Module
Grand Isle Shipyard used Microsoft Dynamics GP for project accounting. They were looking for a scalable automation solution that could map to certain fields in Microsoft Dynamics GP’s Project Accounting Module without a hitch. With its intuitive and easy-to-use integration, Gorilla Expense became the answer to GIS’s problem.
Gorilla Expense customised the automation process for timesheets to meet GIS’s needs. This flawless integration of the Microsoft Dynamics GP Project Accounting Module convinced the GISY team to switch to Gorilla Expense’s Timesheet Solution. The transition to an automated and user-friendly solution for accounting teams and employees took less than two months.
This solution allowed employees to automatically log hours within their systems and customise their timesheets to make the approval process faster and frictionless. Within two months of rolling out the solution, GIS has 530 active users to date. The automated timesheets gave GIS greater visibility and streamlined approval process. This in turn resulted in a decline in expenditure and rise in task value. Employees focused on high-value tasks.
Find the downloadable version of this case study here
To know more about our expense management solution, visit our website.
Say goodbye to the hassle of remembering multiple passwords and hello to improved security and user experience. With Gorilla Expense’s Single Sign-on (SSO) feature, make login easy and simple like never before.
With our centralized authentication system, forget multiple passwords, just one will do.
The SSO feature with its stronger password policies, ensures that your information is safe from any possible threats.
Eliminate the risk of password fatigue and the frequency of time-consuming password resets when end users just need to remember a single unique password rather than a different password for each app.
Get more work done with access to all the applications in just one click.
Switch between applications with ease, without having to login every other time.
Whether you have a workforce of 50 or 500, with the single sign-on feature, you can easily introduce security and convenience into your enterprise structure.
Gorilla Expense is a leading provider of Expense Management Solutions, serving users in 40+ countries. With a focus on innovation and customizable solutions, Gorilla Expense offers a range of product features designed to help businesses improve their expense management efficiency and unburden finance teams.
Gorilla Expense works tirelessly to create features that lessen your burden, reduce errors and fraudulent activities that occur due to manual reporting.
With the ‘Gorilla Expense’s Advanced Algorithm’, bid adieu to manual data entry, data repetition and other related issues. Seamless, effortless and efficient as we call it, this technology helps take hassle out of expense management. This feature allows you to code expense fields for expense types, departments, merchants and more, based on historical coding or admin codes.
Based on historical and merchant data, the algorithm fills primary data and detects anomalies like duplicates, thereby eliminating the risk of errors.
At Gorilla Expense, we believe in stamping out difficulties that hinder employee productivity and thereby company performance. Reconstruct your expense reporting and expense management systems with us and help boost productivity of your employees.
Are you tired of spending hours on manual VAT/GST calculations and corrections? Gorilla Expense has you covered with our comprehensive customization options and seamless ERP integration.
✅ Customize your tax area codes, group codes, and GL account assignments to fit your specific needs.
✅ Automatically calculate VAT/GST amounts based on the type of expense and location.
✅ Seamlessly integrate with your ERP system to ensure accurate syncing of tax and GL codes.
💰 Save time and money while staying tax compliant with Gorilla Expense’s comprehensive VAT/GST calculator! See it in action today, schedule a discovery call today.
